Elementary Scheduling for Next Year

This is a quick step by step on how to schedule for the Next School year.  If you would like to see the full handout click on the link below.

Elementary Scheduling

Step 1: Course Master Roll

  • Search: School Course Master Rollover
or navigate to
  • Student System – Student System Utilities – School Course Master Rollover
  • Make sure the years are correct for the roll. ‘From’ is this year, ‘To’ is next year.
  • Click Execute to roll the courses.

Step 2: Class Schedule Roll

  • Search: Class Schedule Roll

or navigate to

  • Student System – Student System Utilities – Class Schedule Roll
  • Make sure the years are correct for the roll. ‘From’ is this year, ‘To’ is next year
  • Click Execute to roll teacher to next year.

Step 3: Adding and Deleting Teachers tied to your location

  • Search: Teacher Name Search by Location

or navigate to:

  • Student System – Student System Utilities – Teacher Name Search by Location
  • Click Continue

To delete a teacher that is no longer at your location

  • Highlight the teacher and click the Detail button
  • Click the Delete button.

Note: Cannot delete a teacher that was tied to a class until we have rolled into the new year.

To Add a teacher

  • Click the New button
  • Type in the teacher's last name and click Enter. Select the name from the list and click Okay. This will populate all the fields.
  • Click the Add button

If the teacher's name is not on the list, it means that they have not processed in with Human Resources. After completion with HR, they can then be added to the list.

Step 4: Adding and Deleting Courses

  • Search: Class Schedule Search

or navigate to:

  • Student System – Student System Utilities – Class Schedule Search
  • Change the year to next year and click Search.
Delete any class that is not needed, whether it is because the teacher is leaving, or going to another grade or that class is not needed anymore.
  • Highlight the class and click the Delete button at the bottom of the screen. Do this for every class/course/teacher that needs to be deleted.
Add any class or teacher that needs to be entered for the next year.
  • Click the New button
  • Type in the course number or click on the ( … ) and pick from the list.
  • Type in the teacher's last name and click Enter. Select teacher from the list. If name is not on the list, see Step 3. If teacher has not processed in, select one of the staff positions and it can be changed it when teacher has been added.
  • In the Period field, type in Period 1 unless it is afternoon Kindergarten then it is Period 2.
  • In the Semester field, make sure it has a 3 for Semester 3 (3 is for all year class)
  • If Year Round school, enter in the Track letter
  • Select Full Day under Kindergarten Duration if full day, if not leave blank
  • Under Grade Levels Offered, click the white box next to the grade level
  • Click Save then Dismiss to see what has been added.

·         Continue these steps until all have been added for the new year.

Step 5: Adding Students to the teachers

  • Search: Elementary School Scheduler

or navigate to:

  • Student System – Student System Utilities – Elementary School Scheduler
  • Change the School Year to the year you are working in
  • Class List, choose a teacher from the list
  • Schedule Date will default to the first day of school; if not, make sure it is the first day of school.
  • Click the white box next to the students’ names who you want to add to the class. Do this for all students in that class.
  • Click the Schedule button to schedule the students into the class
  • Class Roster field will show how many students you have scheduled in the class selected.

To see a report of how many students are scheduled in each class, in each grade

  • Search: Teacher Class Load Listing
    or navigate to:
  • Student System – Student System Utilities – Reports – Teacher Class Load Listing

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